The Big Reason Why Project Management For Small Projects Matters
When a project is small, it may seem easier to simply skip the planning process and start executing the work at hand. This mindset is wrong.
EPS Project Director, Joseph Konney explains, “It’s often the smallest projects that run over budget and behind schedule due to its unique challenges, therefore project managers must be extra careful in the planning and execution of these types of projects.”
Below are the top three misconceptions small projects face and EPS solutions to counter each.
1. Minimizing Communication Reduces Headaches
It’s true that certain techniques used in large projects can be counterintuitive to a small project – where budgets are minimal and timelines are often shorter. While fancy software and over-detailed documentation may be a time and money waster for a project with a small scope, there is one essential framework project managers cannot omit – even for the smallest project, and that’s communication.
When communication between the client and other key stakeholders is not managed properly, detrimental consequences can occur. For example, it’s easy to assume that working with a minimal budget implies less need to ask the client when deciding on minute project details. Wrong! As with any project, tiny errors ultimately become big ones. When communication measures are suppressed, tasks can ultimately be done out of order or worse; done late. Likewise, costly mistakes can occur when risks are missed by executing too soon.
2. Small Projects Mean Less For the Business
It’s obvious that small projects contribute less to a project management firm’s bottom line while still utilizing the time and resources of its project managers. Small projects not only add to your roster of experience, they can often act as a good transition into a new market or industry not previously tapped by your business. While this can be daunting, its important to remember that it’s your firm’s reputation that is most important.
Every client is important no matter how small the project. In order to boost morale among a project team in a small project, EPS founder Harpreet Singh has some words of wisdom, “It’s important for project managers to visualize the project at completion – even before it has started. Having the determination to follow a plan, being disciplined enough to control and to track the project and see it through to completion is paramount to the growth of every project manager, no matter how experienced.”
3. Projects with a Small Scope are Simple to Execute
The most common mistake project managers make when confronted by a small project is that it will be simple or easy to complete. In reality, it is often the exact opposite. Since the client’s budget is tighter due to a smaller project scope, ensuring each part of the project process is precisely executed is extremely important.
Even the simplest construction projects are not exempt from traditional project steps. For example, a children’s public play area in a park will still require engineering support, architectural input and city permitting. Since all of these steps are still embedded into a small project, its easy to see costs over run.Tracking and reporting progress and communicating both advancements and pitfalls make the project process as simple and straightforward as possible.
At EPS we value integrity and transparency in all projects regardless of size or scope.